Activities Emergency

• If a student losses personal property or suspects theft of personal property, report it to the Group Leader.

• If there is more than 1 Yellow Shirt and 1 Group Leader, the group should continue their excursion with the other other Yellow shirts and Group Leaders. The 1 Yellow Shirt and Group Leader return with the student to the place where property was lost/stolen and make enquiries. 

• Check to see whether there is a lost property desk.

• In the case of suspected theft, or loss of passport/ID card, wallet or phone, report it missing to the police. West Yorkshire Police 

• If in doubt, call the emergency phone/speak to the principal for guidance

• If the student(s) do not return to the alloted meeting point with in 5 minutes, report it to the Group Leader.

• Ask Group Leader to call the student(s)

• If the student(s) don't answer, ask other students where the missing student(s) was/were last seen. 

• Continue to wait another 5 minutes

• If there is more than 1 Yellow Shirt and 1 Group Leader, the group should continue their departure with the other other Yellow shirts and Group Leaders. The 1 Yellow Shirt and Group Leader should go to the emergency Meeting Point.

• If the student(s) do not appear after 15 minutes, call the emergency phone/speak to the principal for guidance

Make sure everyone has everyone’s phone number and that phones must be kept on.

• Stay alert to local and national news before and during excursion.

• Assess the needs of SEND (Special Educational Needs and Disabilities) students and their ability to react and respond to dynamic situations.

• Remind students to remain vigilant and alert at all times especially to more ‘usual’ crime since this is more likely than terrorism.

• Brief participants what to do if separated from each other.  This should include designating specified meeting points and contact telephone numbers for staff.  Tell students that if they are separated, to call their group leader, to call you and if necessary to ask for assistance from a police officer. However, it is important not to unnecessarily alarm students.

• Yellow shirts should carry a list with all participant details, including medical conditions

• Lead yellow shirt to assume responsibility

• If a security incident happens in the same town or city you are visiting, but not in your exact location, check you have all students/group leaders and leave the town / city as soon as possible, but only if it is safe to do so. Take advice from police. Let the school know of your actions and what is happening.

• If groups are caught up in a security incident, you should attempt to keep everyone together whilst moving away as quickly as possible. Account for all students/group leaders as soon as possible. Once accounted for, try and travel from the town or venue as soon as possible.

• If this is not immediately possible the exact response will always depend on the situation, for example: if in midst of terrorist attack, the aim is to preserve lives, so staff and students should all know to ‘Run, Hide, Tell’ - get away from danger, try to find a safe place (anywhere to hide or a refuge that can be locked to keep out danger), call emergency services.

• Stay low and move away whilst behind solid objects such as concrete barriers or buildings (as opposed to just parked cars) which will provide good protection. Then assess situation; exactly what has happened and what is extent of problem.

• If anyone is injured, establish extent of injuries and administer first aid that will preserve life /prevent condition worsening / aid recovery, i.e. treat for shock (keep warm and reassure).

• You should notify the school as soon as possible.

• Arrange the group’s return transport when the situation is sufficiently secure to do so.

• Follow without question the instructions of police officers and security personnel.

• Make no statements to the media.

• Get students to call home as soon as is practicable but only when safe to do so.

• If you need help, speak to a police officer or to the security services.

• Do not allow students to post pictures or video clips onto social media. If anyone has photos or videos of an incident they MUST be passed to police first.

Yellow shirts must take a medical report document with them on each excursion outlining any allergies and/or medical conditions for the students with them on any given excursion. This report will be provided to the yellow shirt by the Centre Manager. The key to avoiding medical issues is to be aware of any potential problems before leaving on an excursion.

First Aid/Hospital

 Do not administer any first aid for which you have not been trained

• Do not administer any medicines yourself

• Check self-medicating students regularly to ensure they are taking their medication

• Ensure that a member of staff accompanies the injured/sick student to hospital & that the rest of the group are supervised at all times and kept together

• When you can, write down as many relevant facts as possible

• Complete an accident report form on returning to the school

First Aid Box Contents

The HSE recommend that, where there is no special risk identified, a minimum stock of first aid items for travelling first aid containers is:

• a leaflet giving general advice on first aid

• 6 individually wrapped sterile adhesive dressings

• 1 large sterile unmedicated wound dressing (approx. 18 cm x 18cm)

• 2 triangular bandages

• 2 safety pins

• individually wrapped moist cleaning wipes

• one pair of disposable gloves (equivalent items are acceptable), additional items may be necessary for specialised activities

If unforeseen emergencies do happen during the excursion then:

• Call 999. Have all relevant information to hand (age, sex, symptoms etc)

• Ensure that all other students are safe and being monitored whilst you look after the student with the emergency

• Make the student as comfortable as possible but do not move in the case of back or spinal injuries

• Call the school to keep us aware of what is happening

• Maintain regular contact with the school

• Write up a report on returning to the school